Policy & Procedures

• Introduction to Fairbanks North Star Borough (FNSB) Policies and Procedures (PDF)
• Policy Template (DOTX)
• Fairbanks North Star Borough Code - Chapter 2.32 Personnel System

01 Administration/Organization

• 01.01 Borough Wide Policies and Procedures (PDF)
• 01.02 Conflict of Interest/Ethics (PDF)
  • 1. Conflict of Interest (Outside Employment or Service) Determination Processing Form (PDF)
  • 2. Conflict of Interest (Contract or Transaction) Determination Processing Form (PDF)
  • 3. Conflict of Interest (Gift or Gratuities) Determination Processing Form (PDF)
• 01.03 Use of Borough Equipment and Resources (PDF)
  • 1. Use of Borough Equipment and Resources Attachment - Training Tool (PDF)
• 01.04 Mail Processing Policy (PDF)
• 01.05 Board and Commission Policy (PDF)
  • 1. Meeting Agenda Template (PDF)
  • 1. Meeting Agenda Template (DOCX)
  • 2. Meeting Minutes Template (PDF)
  • 2. Meeting Minutes Template (DOCX)

05 Budget

10 Capital Assets

• 10.01 Capital Projects Site Searches (PDF)
  • 1. Capital Improvement Checklist (PDF)
• Fixed Assets Policy (PDF)

15 Community-Public Relations

20 Contracts

• 20.01 Contracts for Goods and Services (PDF)

25 Emergency Management

30 Employee Benefits-Programs

• 30.01 Employee Break Room Usage (PDF)
• 30.02 Sick Leave Bank (PDF)
  • 1. Sick Leave Membership Application (PDF)
  • 2. Sick Leave Bank Withdrawal Form (PDF)
• 30.03 Leave Donation Policy (PDF)
  • 1. Leave Donation Request Form (PDF)
  • 2. Leave Donation Slip (PDF)

35 Finance

• 35.01 Travel Policy (PDF)
  • 1. Travel Authorization Form (PDF)
  • 2. TA Vehicle Expense Report (PDF)
  • 3. IRS Meal Deduction Amounts
• 35.03 Relocation Reimbursement Policy (PDF)
• 35.13 Personal Leave Policy for Eligible Exempt Employees - Rescinded (PDF)
• Petty Cash and Check Request Policy (PDF)
• Grants Policy (PDF)
• Generic Grant Application Procedures (PDF)
• Processing Grant Agreements from Federal and State Granting Agencies (PDF)
• Investment Bidding Policy (PDF)
• Qualified Bidders' List for Investment Policy (PDF)

40 Information Technology Systems

• 40.01 Information Technology Use Policy (PDF)
• 40.02 External Web Links Policy (PDF)
• 40.03 Cellular Phone Policy (PDF)
• 40.04 Social Media Policy (PDF)
  • 1. Social Media Use Application (PDF)
  • 2. Social Media Training Tool (PDF)
• 40.05 Email Communications Policy for FNSB Assembly, Boards and Commissions and other Authorized Volunteers (PDF)
• 40.06 Electronic Signature Policy (PDF)

45 Labor Relations

50 Land Resources

55 Legal

• Document Review and Opinions by the Department of Law Policy (PDF)

60 Miscellaneous

• 60.01 Juanita Helms Administration Building Center Parking (PDF)

65 Personnel-Payroll

• COVID-19 Temporary Telecommuting Policy (PDF)
• Telecommunting Agreement Template (DOCX)
• 65.01 Employee Discipline Policy (PDF)
• 65.02 Recruitment and Selection Hiring Policy (PDF)
  • 1. Recruitment Requisition Form (PDF)
  • 2. Sample Interview Questions (PDF)
  • 3. Sample "Don't Ask" Interview Questions (PDF)
  • 4. Sample Reference Questions (PDF)
  • 5. Applicant Evaluation Assessment Form (PDF)
• 65.03 Service Animals Policy (PDF)
• 65.04 Anti-Discrimination In Borough Services, Programs, and Activities Policy (PDF)
  • 1. Anti-Discrimination in Borough Services, Programs, and Activities Complaint Processing Form (PDF)
• 65.05 Children in the Workplace (PDF)
• 65.06 Substance Abuse Testing of Safety Sensitive Employees (PDF)
  • 1. Substance Abuse Policy Attachment (PDF)
  • 2. Assembly Resolution 2018-15 (PDF)
• 65.07 Drug and Alcohol Free Workplace Policy (PDF)
• 65.08 Reserved
• 65.09 Equal Employment Opportunity, Anti-Discrimination, Anti-Harassment, and Anti-Bullying Policy (PDF)
  • 1. Equal Employment Opportunity/Anti-Discrimination/Anti-Harassment/Anti-Bullying Complaint Processing Form (PDF)
  • 2. Equal Employment Opportunity Complaint Flow Chart (PDF)
• 65.10 Acting Appointments Policy (PDF)
• 65.11 Background Investigations Policy (PDF)
  • 1. Background Investigation Form (PDF)
• 65.12 Policy on Rehiring Employees (PDF)
  • 1. Exit Processing Form (PDF)
  • 2. Retiree Return to Work Policy, State of Alaska (PDF)
  • 3. Retiree Return to Work Policy FAQ (PDF)
• 65.13 Family and Medical Leave Policy (FMLA)
  • 1. FMLA Employee Rights and Responsibilities (PDF)
  • 2. FMLA Certification Information (Contact Human Resources ext. 1202) (PDF)
  • 3. FMLA Request Form (Contact Human Resources at ext. 1202) (PDF)
• FMLA Fact Sheets
  • 1. FMLA Non Military FAQ's (PDF)
  • 2. FMLA Fact Sheet Number 28 (PDF)
  • 3. FMLA Military Leave Provisions Fact Sheet (PDF)
  • 4. FMLA Military Fact Sheet 28M (PDF)
  • 5. FMLA Fact Sheet (PDF)
• 65.14 Whistleblowers Protection (PDF)
• 65.15 Inclement Weather and Adverse Environmental Conditions Policy (PDF)
  • 1. Inclement Weather Implementation Procedure (PDF)
• 65.16 Employee Service Recognition (PDF)
• 65.17 Membership in Professional Organizations (PDF)
• 65.18 Personal Appearance (PDF)
• 65.19 Merit Pay (PDF)
  • 1. Merit Pay Application (PDF)
• 65.20 Rehire Policy for Employees Retired Under PERS - Rescinded (PDF)
• 65.21 Volunteer Policy for Individuals (PDF)
  • 1. Application (PDF)
• 65.22 Recruitment of Summer Casual Positions (PDF)
• 65.23 Time Reporting for FLSA-Exempt Employees (PDF)
• 65.25 Casual Employee (PDF)
• 65.26 Non Represented Employee Merit Pay Program Policy - Rescinded (PDF)
• 65.27 Transgender, Gender Non-Conforming, and Sexual Orientation Employee Policy (PDF)
• 65.28 Volunteer Policy for Groups (PDF)
  • 1.Application (PDF)
• 65.29 ADA/ADAA Policy

70 Procurement

• 70.01 Participation of Local Bidders in Borough Procurements (PDF)
• 70.06 Blanket Purchase Order (PDF)
• 70.07 Small Dollar Purchases (PDF)
• 70.08 Unauthorized Purchases (PDF)
• 70.09 Restrictions on Borough Staff Participation in Surplus Sales (PDF)
• 70.10 Procurement Card (PDF)

75 Records Management

• 75.01 Inspection and Copying of Public Records Policy (PDF)
  • 1. Public Records Request Form (PDF)
• 75.02 Disposal of Consumer/Confidential Information (PDF)
• 75.03 Records Management Policy (PDF)

80 Risk Management

• 80.01 Motor Vehicle Driving Policy (PDF)

85 Safety Management

• 85.01 Safety and Security Policy (PDF)
  • 1. Surveillance Log (PDF)
• 85.02 Proper Handling of Suspicious/Hazardous Objects and Materials (PDF)
• 85.03 Tobacco Use Policy (PDF)
• 85.04 Violence in the Workplace (PDF)
• 85.05 Firearms (PDF)
• Safety Management Policy (PDF)
• Use of Defensive Strategies and Equipment (PDF)
• Keying and Security (PDF)

90 Vehicles-Equipment

• 90.01 Vehicle Maintenance and Repair Policy (PDF)